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Institutional Repository: Guidelines & Forms

A guide to get you started on formatting and submitting your completed papers to the University of Tampa's Institutional Repository

Manuscript Guidelines for Theses/Dissertations

Each department will have specific style guidelines, such as APA, MLA, Chicago*,etc.

Theses or Dissertations submitted to the library must also follow these additional guidelines:

1) All documents must be converted into PDF/A format. If you have any questions about converting your document, please email for assistance.

2) All documents must have an approved title page, which includes keywords and an abstract.

3) All submitted theses must include an ETD approval form, with all appropriate signatures.

* Chicago Manual of Style requires log-in to Esearch for access.

UT Community & Alumni

If you are a part of the UT community and would like to submit your work (students, please make sure you have your faculty adviser/instructor’s authorization), please use this online form.

General Department Guidelines

For departments offering graduate or undergraduate programs that require, or have an option for, a thesis, dissertation or final project, the following process should be followed for preservation of the work in the UoTIR.


Departments should add the following language to the catalog description of curriculum and graduation requirements of the program:

After departmental approval, thesis or dissertation track students are required to submit an electronic version of their thesis or dissertation to the Macdonald-Kelce Library for inclusion in the digital repository, which is accessible on the Internet.

Embargoes restricting access of full text to only the University of Tampa community may be selected for 1, 3 or 5 years, before the work is released freely on the web through the repository. Students also have the option to release the work for immediate access worldwide.


Please review this guide. We are happy to include any specific information from your department in the guide. Please note manuscript and title page requirements.



  1. Department emails agreement form to student (please see Agreement Forms on this page)
  2. Student fills out the agreement form and sends to Authorized Project Supervisor for signature
  3. Authorized Project Supervisor, or a representative from the department, forwards the final approved project along with the signed agreement form to
  4. Library confirms receipt to department to fulfill requirement for graduation

Thank you for your support of preserving and disseminating the scholarly work of The University of Tampa’s undergraduate and graduate programs. This not only shares our scholarship with the world at large, but helps to create stronger connections with our alumni and potential students. Please contact with any questions or feedback.