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Scholarly Communication @ UT: Storage and Backup

A guide to learn more about scholarly communication, including open access, copyright, and grant funding resources.

Secure Your Data

CC BY 2.5 Denmark license www.digitalbevaring.dk.
Illustration by Jørgen Stamp.

Choose secure storage solutions for your research data. You want to protect your data and any private information you collect. If you have sensitive data be careful selecting cloud storage.

Storage and Backup

Storage  Backup

Storage and backup are separate elements of data management that complement each other. 

Storage is for your working files that you access regularly. If you lose storage, you'll lose the current versions of your data.

Backup is the regular process of copyright data. You don't need a backup until you lose your data, but it can save your research.

A good combination of storage and backup supports strong data management.

Storage and Backup Presentation

Evaluate Your Storage Options

When evaluating your storage and backup options ask yourself the following questions:

  • What is the best option for my research project?
  • What kind of storage suits your type of data?
  • Is my data sensitive? Do I need to comply with privacy laws?
  • Is the cloud a safe place to store my data?
  • What is my funder's requirements for data storage, preservation, and sharing?

Rule of 3

A good rule to follow when managing your data is the rule of 3. Keep three copies of your data:

  • Two copies onsite
  • One copy offsite

Example
1. Laptop or network drive
2. External hard drive
3. Cloud storage

Have a backup system!

Meme of a cat that reads, "We didn't have a system back up? You gotta be kitten me."
Meme from diylol.com

Not having a backup could result in terrible loss and potentially the end of your project. Securely store and backup your data!